Name each option once
Use a short label or number for every approved graphic. Put that same identifier on samples, order notes and production materials. Similar-looking designs are easier to confuse when each team member uses a different name.
Show the actual decision
A guest choosing a shirt needs to see the item, color, size options and graphic placement. Keep the menu close enough to the queue that choices happen before the operator is ready to work. If every graphic has a different placement or garment restriction, make those limits visible.
Prepare for uneven demand
One design or size may prove more popular than the others. Agree on who tracks remaining inventory and when the menu changes. Keep a clear process for unavailable choices, rather than promising a substitute before its decoration has been approved.
Illustrative planning scenario
Example: a size is no longer available
The display still shows a medium shirt, but every remaining medium is already assigned to an order. The available-stock count should exclude those assigned items. Update the menu before another guest selects a combination the station can no longer fulfill.
A working decision sheet
A print menu works best when artwork labels, garment sizes and order references use the same vocabulary. Keep a separate place for notes that guests do not need, such as reserved stock or a production correction. The public display should stay simple; the working record needs enough detail to connect a choice to the correct finished item.
| Decision | Record or review | Planning note / owner |
|---|---|---|
| Artwork label | A distinct short name | Avoid confusing similar versions. |
| Garment choice | Style, color and size | Use the approved blank specification. |
| Order reference | A consistent identifier | Connect production and collection. |
| Availability | Unassigned stock still available | Do not count reserved or pending orders. |
Put it into your brief
- How will designs be labeled on samples and orders?
- Which inventory is reserved rather than available?
- How will guests learn that an option has sold out?
Use these questions to record the decisions you already know and identify what needs review. Keep the brief with the current product specifications and event documents.